Product is a trailing indicator of demand.  

Marketing is a leading indicator of demand.  

In between is art. 

I’ve always enjoyed the environment message within ‘Cloudy with a Chance of Meatballs’ it’s like a kid-friendly version of Harrison Ford is the Ocean.

Nature can reclaim the earth. The world will continue on without us.

It’s happened before:

• Singapore, Michigan (swallowed up by sand dunes)
• Casabre, Bolivia (swallowed up by the Amazon rainforest)
• Zaiku, Iraq (swallowed up by the Tigris river)
• Doggerland (swallowed up by the North Sea) this is my personal favorite as I’m continually delighted imagining walking from England to Norway.

1. Every Commitment is in the Calendar.
   For personal and family commitments, I use Apple Calendar. I’ve set up calendars for each person in the house w/ a phone (currently 4 people) + an overall ‘Family’ calendar. All these calendars sync across (at least) nine devices in hopes an up-to-date calendar will always be right at hand. Every commitment – whether with to yourself, or others – goes in the calendar. A sampling:

• take down Christmas lights (repeating annually)
• install Christmas lights (repeating annually)
• Monthly Goal Review (monthly)
• take out the garbage (weekly)
• Weekly (P)Review (weekly)
• each run of my marathon training plan (daily)
• the next logical, atomic, step for each active project (e.g. Grade Beer 4 of my current BJCP Tasting Exam step, start pizza dough, make yeast starter for saison, the ‘Now’ across the Trello boards)
• and the usual smattering of kids’ instrument lessons, sporting activities, and social commitments.

2. “I would be thrilled if…” in Apple Reminders
   In addition to shared shopping lists (Groceries, Costco, etc) in Apple Reminders, I’ve recently moved all of my Goals and Aspirations into a series of nested lists in Apple Reminders. The different timeframes help me maintain focus because I know the other stuff is coming up next month, next year, etc.

Yes, I frequently move stuff between the lists. Often kicking a given item from month to month to month. No worries, it’s the ‘I would be thrilled if…’ list not the ‘I must list’.

Here’s how it’s currently structured:

• Backlog (default)
• “I would be thrilled if…”
  • (the current month) in April 2022
  • (the upcoming month) in May 2022
  • in 2022
  • in 2023
  • Before I’m 50
  • Someday Maybe
• My Life was Unsuccessful Because I Didn’t…
• Waiting for: (Stuff on hold until a pre-requisite is fulfilled)

3. Tactical Backlogs in Trello
   For big, complex, ongoing projects (e.g. family vacations, new applications I’m building) I create a project-specific Kanban board in Trello to breakdown the aspirational outcome (#2) into bite-size tasks for the calendar (#1). Each Kanban board has the following four columns:

• Backlog (all the things)
• Next (3-5 of the most significant, riskiest assumption things)
• Now (the most significant, riskiest assumption thing – this is likely in my calendar)
• Completed

4. Weekly (P)Review
   Every Sunday afternoon, I grab a pen, a notebook, and two devices. I scan the past week’s calendar looking for key accomplishments and highlights for the family Jar of Awesome, and I preview the next week. Looking for key commitments in need of additional preparation, resolve potential conflicts (e.g. my running schedule w/ early work meetings), then once the core calendar is in place, I scan through all the Reminder lists, and Trello boards looking for things to fill out upcoming week’s capacity. This takes 45-90min.

5. Monthly Goal Review
   Additionally, the first of each month, I take 30-60 minutes and review all the aspirations in the Reminders lists. For each one of them I ask the following:

• Am I making progress on them?
• Do they still resonate strongly?
• Are they currently in the right time horizon?
• Are there things that should be removed or added?
  
  

The world doesn’t actually care if you do the things on your calendar.

It’ll keep spinning either way.

In fact, in many ways it would prefer that you just didn’t.

For, every time you do – the world changes a little bit. ‘Doing’ starts an chain reaction of cause and effect unsettling the natural course of things – entropy.

There are consequences to inaction. If you don’t pay your rent or mortgage for long enough – eventually you’ll lose the roof over your head. Stop improving the relationship with your spouse and eventually you won’t have one. Stop filling up the gas tank in your car – and eventually you’re stuck.

These are hyperbolic examples, yet their lesson can be applied to both smaller more banal tasks as well as your most meaningful projects.

If you don’t work on them – there’s very little immediate downside. Long-term? That’s a completely different question. But, short term – likely nothing.

Right now, admit to yourself that there will be commitments you made, commitments that are clearly identified, well estimated, perfectly aligned with your energy that you simply don’t do.

Instead, you end up running errands, talking with co-workers, taking an extra-long shower, cleaning your office, resolving some completely unexpected emergency, or attempting to capturing some unexpected opportunity. Or you’re simply binge-watching ‘Nailed It’ on Netflix.

So, what do we do now that we we’ve admitted we’re not doing the thing we committed to?

First stop and take a breath.

Next consider why you didn’t.

What about the activity wasn’t compelling to you enough to simply start at the designated time? Most likely, it was an activity you weren’t fully committed to, that you didn’t fully see the outcome of the activity fulfilling one of your most meaningful goals.

In short, it’s a commitment you made for someone else – not for yourself. And because it wasn’t for you – anything, absolutely anything was more fulfilling and more significant than this thing you scheduled.

So, why did it end up on your calendar in the first place? At what point in the history of the commitment could you have made a different answer – said ‘No’ instead of ‘Yes’, delegated it, resolved it in the moment – to prevent it from ever being scheduled in the first place?

Think of that moment, visualize it like it’s happening again. Feel yourself agreeing to the commitment. As you do, ask, “What negative outcome am I trying to avoid by saying ‘Yes’?” followed by “What part of my identity is afraid of this activity?” (For it’s your identity that kept you from starting in this moment).

Once you have these answers, you’ll know which of the following actions to take:

1. Delete the activity off your calendar and completely forget about it. That’s right, you’re obviously not excited about this activity enough to start – so, say ‘No’ to it now and forever. Just delete it, write in what you did instead – and continue on with your day. If it likely will return, take a moment and determine who you’ll delegate it to. This is ‘When as a trigger’ that Patrick and I talk about in ‘The Power of When’ – When this task returns – I’ll delegate it to John.
   
2. Reschedule it. If upon revisiting the significance behind the task and your reasons for not starting it this time you realize that this is still of value, your punishment is to reschedule it. This punishment is felt three ways; going through the next two weeks and finding a spot for this activity you didn’t do the first time, re-evaluating and rescheduling all the other commitments in its way, and running the risk of blowing it off a second time.
   
3. Do it with whatever amount of time remains.Yea, rescheduling it is a horrible option – you’re moving a bunch of other commitments around to squeeze in one you obviously don’t want to do in the first place. So, rather than have Future You pissed at you (again!) take this time, whatever remains, and crank it out. Complete as much of it as you can, knowing that this is all the time you have, whatever value you can create in the next 14 minutes – that’s what this commitment gets. This stress, urgency, panic, is the price you paid for committing to something you shouldn’t have. Wherever you land when time is up that’s where you land. If by some miracle you complete it – you are not the hero. You are the villain – you took a commitment you shouldn’t have, you added greater stress to your life, and you crowded out something else that far more meaningful and significant, while delivering a low quality outcome.

Pick one.

Rescheduling the commitment is the worst of three options.

The easiest option is to simply admit the commitment wasn’t actually significant in the first place and delete it from your calendar.

“Rescheduling kicks off a chain reaction of comparing all the upcoming commitments by their significance, energy, and time to find the next best date & time for a commitment that obviously wasn’t the most significant thing when it came around the first time.”

Which means the rescheduled thing is never the most important thing. Why would it be? To add to the problem, the commitment has already been canceled, forgotten, or ignored once, so the chances of it being canceled, forgotten, or ignored a second time are more than double. Then there’s the issue of ensuring everyone has the new meeting details.

Don’t reschedule without adjusting the nature of the appointment to be aligned with the level significance for everyone involved.

This can be done two ways:

• increasing the significance (stronger positive outcomes, greater risk minimization) of the effort
  
• decreasing the resolution of the meeting. For example, if the initial meeting was a 60 minute face-to-face, propose a 20-minute phone call. If it was a phone call, propose addressing the entire issue via email, or suggest request an introduction to someone in a better position to fulfill this commitment.

Both of these methods of changing the effort’s nature transform it into a new substantially different thing. So it’s not a reschedule – it’s a more accurately-sized commitment that can be better judged against the rest of your scheduled commitments in terms of significance, energy, and time.

Of course, this assumes the change in nature still passes the significance threshold for you and your collaborators. It could be that you’re secretly relieved the effort isn’t important. In which case – delete it happily and ignore the reschedule request and determine how you’re going to maximize this newly found time.

All of this leads us back to where we started: Don’t Reschedule; Cancel or Commit

I say this as I’m trying to extract 100ish people from being considered redundant.